You Can Replace an Aircraft Certificate of Registration Through Our Site
Use this link to replace an aircraft Certificate of Registration.
Additionally, you can use that link to replace or even reissue your Aviation Document Booklet – Flight Crew or ATC, as well as your License/Permit Label, your 90 Day Document, your FLVC, Medical Certificate Label, and more.
When Should You Replace Your Aircraft Certificate?
You should replace this document or others when they’ve been lost, stolen, or rendered illegible. Additionally, you can file for a replacement/reissued document if you never received it in the mail.
Replacement In Greater Detail
For aircraft owners operating in Canadian airspace, the importance of maintaining proper documentation is important. Chief among these documents is the aircraft’s certificate of registration. This piece of paperwork serves as both proof of ownership and validation of the aircraft’s authorization to fly within Canada’s jurisdiction.
Because of its critical nature, losing or damaging this certificate can lead to unnecessary complications. Understanding the process to replace a Canadian aircraft registration is essential to ensure continued compliance with Transport Canada’s regulations.
The Need for an Aircraft Certificate Replacement
Every registered aircraft in Canada must carry a physical copy of its certificate of registration on board. This document is not just a formality; it is a tangible representation of your aircraft’s legal standing and authorization to operate. Without it, your aircraft risks being grounded or facing penalties.
A replacement becomes necessary when the certificate is lost, damaged, or otherwise rendered unusable. Unlike other documents that might suffice as digital copies stored on a device, the certificate of registration must always be the official, physical version to comply with Canadian aviation laws.
Fortunately, obtaining a replacement certificate is a straightforward process, provided that the aircraft’s registration is still valid. When an owner misplaces the original or notices damage that compromises its legibility, the first step is to request a replacement from Transport Canada. This ensures that the aircraft remains in good standing and ready for operation.
Steps to Replace a Certificate
Replacing an aircraft’s certificate of registration involves a streamlined procedure. It begins with completing a specific form designated for certificate replacement requests. This form requires the aircraft’s registration file number and the owner’s contact information.
Unlike the initial registration process, where comprehensive details about the aircraft and owner are submitted, this replacement process focuses solely on verifying the existing registration and issuing a new physical document.
Once the form is completed, the next step involves submitting it to Transport Canada, along with the applicable fee. The fee covers administrative costs and expedites the issuance of the replacement certificate. After processing, a new certificate will be mailed to the owner’s address. This ensures minimal downtime for the aircraft and avoids any interruptions in its operations. You can do so quickly and easily through our site.
When to Request a Replacement
Aircraft owners must recognize the situations that necessitate a certificate replacement. The process is specifically designed for instances where the registration remains valid but the physical document is no longer available or functional.
Common scenarios include misplacing the original certificate, damage caused by water or other elements, or tearing and wear over time. It is worth reiterating that scanned copies, photographs, or digital versions of the certificate are not acceptable substitutes. Without the official hard copy, the aircraft’s operation in Canadian airspace becomes unauthorized.
It is important to note that this process is not intended for reinstating registrations that have been deleted. For example, if an owner deregistered their aircraft to operate it under a different country’s registry and now wishes to re-register it in Canada, they must go through the full initial registration process again.
The replacement procedure is solely for obtaining a new copy of an existing, valid registration certificate.
Misconceptions About Replacement
One common misconception among aircraft owners is the belief that a replacement certificate can reactivate an expired or deleted registration. This is not the case. The replacement process only applies to registrations that are currently active.
If an aircraft’s registration has been terminated—whether voluntarily or due to non-compliance—the owner must complete a new registration application to reinstate it. This distinction is critical to avoid delays or legal issues when seeking to operate the aircraft.
The Role of National Aviation Registration
Navigating administrative processes with Transport Canada can be daunting, especially for those unfamiliar with the forms and requirements involved. National Aviation Registration is here to make these processes simpler and more efficient.
Our service provides easy access to all necessary forms, including those required for replacing an aircraft certificate of registration. We streamline the paperwork, ensuring that everything is completed correctly and submitted promptly.
Why Proper Documentation Matters
Maintaining up-to-date and accurate documentation is essential for any aircraft owner. The certificate of registration not only fulfills legal requirements but also provides peace of mind. It serves as proof that the aircraft is compliant with Transport Canada’s regulations and that it has been properly registered under Canadian law. Flying without this documentation puts both the aircraft and its owner at risk of penalties, operational delays, and potential legal complications.
Having a replacement process readily available ensures that any unforeseen issues with the physical certificate can be quickly resolved. Aircraft owners who are proactive about their documentation can avoid unnecessary interruptions and continue their operations with confidence.
What to Keep in Mind
For aircraft owners in Canada, understanding the nuances of replacing a certificate of registration is a fundamental aspect of responsible ownership. The process is designed to be efficient and straightforward, ensuring that any lost or damaged documents can be promptly replaced.
With the help of National Aviation Registration, this task becomes even easier, allowing owners to focus on what truly matters—flying their aircraft safely and legally. Whether you need guidance on the forms, assistance with submission, or clarification on the requirements, our team is here to support you in maintaining your aircraft’s compliance with Transport Canada’s regulations.
We understand how frustrating it can be to deal with bureaucratic obstacles, and our goal is to remove these hurdles for aircraft owners. By offering a user-friendly platform, we take the guesswork out of finding, completing, and submitting the right forms. Whether you need to replace a lost certificate, update your registration details, or handle other aviation documentation needs, National Aviation Registration is here to assist every step of the way.
Canadian Aircraft Laws Pertaining to Replacement
The following laws may pertain to your specific situation. Reach out if you have any further questions.
Removal and Replacement of Identification Plates and Alteration of Identification Information on Aeronautical Products Other Than Aircraft
- 201.12 (1) No person shall remove or replace an identification plate attached to an aeronautical product that is not an aircraft or alter the identification information that is required by section 201.06, 201.07, 201.09, 201.10 or 201.11 to be on an aeronautical product that is not an aircraft unless a written application is submitted to the Minister, including evidence that establishes the identity of the aeronautical product, and a written authorization is issued by the Minister pursuant to subsection (4).
- (2) Subsection (1) does not apply to a person who
- (a) removes an identification plate from an aeronautical product that is not an aircraft for the purpose of performing work on the aeronautical product; or
- (b) removes or replaces an identification plate or alters the identification information on an aeronautical product that is not an aircraft if the removal, replacement or alteration is made necessary by a modification or repair to the aeronautical product that is performed in accordance with section 571.06.
- (3) Any person who removes or replaces an identification plate or alters any identification information under subsection (2) shall, before the aeronautical product is used in flight, replace the identification plate or alter the identification information in accordance with section 201.06, 201.07, 201.09, 201.10 or 201.11, as applicable.
- (4) On receipt of an application referred to in subsection (1) that includes evidence that establishes the identity of the aeronautical product, the Minister shall issue a written authorization to the applicant that permits the applicant to remove or replace an identification plate or alter the identification information required to be on the aeronautical product pursuant to section 201.06, 201.07, 201.09, 201.10 or 201.11.
- (5) Where an authorization is issued by the Minister pursuant to subsection (4), the applicant shall, before the aeronautical product is used in flight, remove or replace the identification plate or alter the identification information required to be on the aeronautical product pursuant to section 201.06, 201.07, 201.09, 201.10 or 201.11.
- SOR/2009-280, s. 21
Removal, Replacement and Attachment of, and Alteration of Information on, Aircraft Identification Plates
- 201.03 (1) Subject to subsection (5), no person shall, without authorization from the Minister pursuant to subsection (3),
- (a) remove or replace an aircraft identification plate;
- (b) attach to an aircraft an aircraft identification plate that was attached to another aircraft; or
- (c) alter the information on an aircraft identification plate.
- (2) Where the owner of an aircraft wishes to perform one of the actions referred to in subsection (1), the owner shall submit an application in writing to the Minister, including evidence that establishes the identity of the aircraft, for authorization to perform that action.
- (3) On receipt of an application submitted pursuant to subsection (2) that includes evidence that establishes the identity of the aircraft, the Minister shall issue a written authorization to the owner of the aircraft that permits the owner to perform the action in respect of which the authorization was sought.
- (4) Where an authorization is issued by the Minister pursuant to subsection (3), the owner of the aircraft shall perform the authorized action before the next flight of the aircraft.
- (5) A person may, without authorization from the Minister, remove an aircraft identification plate from an aircraft for the purpose of performing work on the aircraft.
- (6) Any person who removes an aircraft identification plate from an aircraft for the purpose of performing work on the aircraft shall, immediately after completing the work, re-attach the aircraft identification plate in accordance with subsection 201.01(2) or (3) or section 201.02, as applicable.
Loss or Theft of or Damage to an Aircraft Identification Plate
- 201.04 (1) Where an aircraft identification plate is lost, stolen or damaged, the owner of the aircraft shall submit an application in writing to the Minister, including evidence that establishes the identity of the aircraft, for authorization to attach a replacement aircraft identification plate to the aircraft.
- (2) On receipt of an application submitted pursuant to subsection (1) that includes evidence that establishes the identity of the aircraft, the Minister shall issue a written authorization to the owner of the aircraft that permits the owner to replace the lost, stolen or damaged aircraft identification plate.
- (3) Where an authorization is issued by the Minister pursuant to subsection (2), the owner of the aircraft shall, before the next flight of the aircraft, attach the replacement aircraft identification plate to the aircraft in accordance with subsection 201.01(2) or (3) or section 201.02, as applicable.
Amendment or Replacement of Certificate of Registration
- 202.28 (1) The Minister may request the return of a certificate of registration of a Canadian aircraft from the registered owner for the purpose of amending it or for the purpose of replacing it.
- (2) Where the Minister requests the return of a certificate of registration pursuant to subsection (1), the registered owner shall return it to the Minister within seven days after the day on which the request is received.
More Than a Home for Replacements
Our aviation website makes it easy to file for all of the replacement documentation you may need. However, we offer far more than that, too. You can register your aircraft initially, find what you need to transfer ownership, and so much more. Always, we make it easier to interact with Transport Canada. To see how we can help through all stages of aircraft ownership, click here.